Agenda

Finance Committee - Wednesday 9 October 2024 10:00

Venue: Conference Rooms 1 and 2, Ground Floor, Palestra, 197 Blackfriars Road, London, SE1 8NJ

Contact: Jackie Gavigan, Secretariat Manager Email: [email protected]

Items
No.	Item
1.	Apologies for Absence and Chair's Announcements
2.	Declarations of Interests General Counsel Members are reminded that any interests in a matter under discussion must be declared at the start of the meeting, or at the commencement of the item of business. Members must not take part in any discussion or decision on such a matter and, depending on the nature of the interest, may be asked to leave the room during the discussion.
3.	Minutes of the Meetings of the Committee held on 11 July and 19 August 2024 PDF 149 KB General Counsel The Committee is asked to approve the minutes of the meetings of the Committee held on 11 July and 19 August 2024 and authorise the Chair to sign them. Additional documents: fc-20241009-item03b-minutes-draft-August , item 3. PDF 95 KB
4.	Matters Arising and Actions List PDF 91 KB General Counsel The Committee is asked to note the updated actions list. Additional documents: Appendix 1: Actions List , item 4. PDF 153 KB
5.	Use of Delegated Authority PDF 113 KB General Counsel The Committee is asked to note the paper.
6.	Finance Report – Period 5, 2024/25 PDF 107 KB Chief Finance Officer The Committee is asked to note the paper and the exempt supplementary information on Part 2 of the agenda. Additional documents: Appendix 1: Finance Report , item 6. PDF 407 KB
7.	Treasury Activities PDF 185 KB Director of Corporate Finance The Committee is asked to note the paper and the exempt supplementary information on Part 2 of the agenda.
8.	Prudential Indicators - Outturn for the year ending 31 March 2024 PDF 168 KB Chief Finance Officer The Committee is asked to note the paper.
9.	Public Service Obligations Regulations 2023 - Contract for the Provision of Railway Services by London Underground PDF 99 KB General Counsel and Chief Operating Officer The Committee is asked to note the paper and approve Procurement Authority for entry into a contract between TfL and LUL for the provision of the Underground services as required by the Public Service Obligations in Transport Regulations 2023, as described in this paper.
10.	Track Protection Resources Contract Extension PDF 132 KB Chief Finance Officer The Committee is asked to note the paper and the exempt supplementary information on Part 2 of the agenda and approve Procurement Authority for £7.27m for external Track Protection Resources procured through the London Underground Track Labour Frameworks for the period to March 2025, giving a total Procurement Authority of £708.42m.
11.	Extension and Increase in Procurement Authority for Cleaning Contract with ABM Facility Services UK Limited PDF 114 KB Chief Finance Officer The Committee is asked to note the paper and the exempt supplementary information on Part 2 of the agenda and approve additional Procurement Authority in the sum set out in the paper on Part 2 of the agenda for the supply of cleaning services across the TfL estate.
12.	Procurement and Commercial Review PDF 95 KB Chief Finance Officer The Committee is asked to note the paper and the exempt supplementary information on Part 2 of the agenda.
13.	Forthcoming Key Procurement Activities PDF 127 KB Chief Finance Officer The Committee is asked to note the paper and the exempt supplementary information on Part 2 of the agenda.
14.	Risk and Assurance Report Quarter 1 2024/25 PDF 130 KB Director of Risk and Assurance The Committee is asked to note the paper and the exempt supplementary information on Part 2 of the agenda. Additional documents: Appendix 1: Internal Audits Completed in Quarter 1 of 2024/25 against ER03, ER05, ER07 and ER09 , item 14. PDF 92 KB Appendix 2: Internal Audit Summary Quarter 1 2024/25 , item 14. PDF 141 KB
15.	Enterprise Risk Update - Supply Chain Disruption and Ineffective Procurement and Contract Management (ER05) PDF 122 KB Chief Finance Officer The Committee is asked to note the paper and the exempt supplementary information on Part 2 of the agenda.
16.	Enterprise Risk Update - Financial Resilience (ER07) PDF 145 KB Chief Finance Officer The Committee is asked to note the paper and the exempt supplementary information on Part 2 of the agenda.
17.	Members' Suggestions for Future Discussion Items PDF 87 KB General Counsel The Committee is asked to note the forward plan and is invited to raise any suggestions for future discussion items for the forward plan and for informal briefings. Additional documents: Appendix 1: Forward Plan , item 17. PDF 121 KB
18.	Any Other Business the Chair Considers Urgent The Chair will state the reason for urgency of any item taken.
19.	Date of Next Meeting Wednesday 18 December 2024 at 10.00am.
20.	Exclusion of the Press and Public The Committee is recommended to agree to exclude the press and public from the meeting, in accordance with paragraphs 3 and 7 of Schedule 12A to the Local Government Act 1972 (as amended), in order to consider the following items of business.
	Agenda Part 2
21.	Finance Report View the reasons why item 21. is restricted Exempt supplementary information relating to the item on Part 1 of the agenda.
22.	Treasury Activities View the reasons why item 22. is restricted Exempt supplementary information relating to the item on Part 1 of the agenda.
23.	Track Protection Resources Contract Extension View the reasons why item 23. is restricted Exempt supplementary information relating to the item on Part 1 of the agenda.
24.	Extension and Increase in Procurement Authority for Cleaning Contract with ABM Facility Services UK Limited View the reasons why item 24. is restricted Exempt supplementary information relating to the item on Part 1 of the agenda.
25.	Procurement and Commercial Review View the reasons why item 25. is restricted Exempt supplementary information relating to the item on Part 1 of the agenda.
26.	Forthcoming Key Procurement Activities View the reasons why item 26. is restricted Exempt supplementary information relating to the item on Part 1 of the agenda.
27.	Risk and Assurance Report Quarter 1 2024/25 View the reasons why item 27. is restricted Exempt supplementary information relating to the item on Part 1 of the agenda.
28.	Enterprise Risk Update - Supply Chain Disruption and Ineffective Procurement and Contract Management (ER05) View the reasons why item 28. is restricted Exempt supplementary information relating to the item on Part 1 of the agenda.
29.	Enterprise Risk Update - Financial Resilience (ER07) View the reasons why item 29. is restricted Exempt supplementary information relating to the item on Part 1 of the agenda.